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Residence Period Renewal Application

When your residence card is approaching its expiry date, you must apply to renew your status of residence. For the Engineer / Specialist in Humanities / International Services visa, gather the required documents and submit them to the immigration authority.

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Documents needed

✓Passport (present at the counter)
✓Residence card (present at the counter)
✓Photo (4cm high × 3cm wide), 1 print — taken from the front within 6 months, no hat, no background (including shadows). Write your name on the back and attach it to the photo box on the application form
✓Residence Period Renewal Application form
✓If you work under a dispatch (haken) contract: pledge concerning dispatch work (one each for the dispatching and host company), notice of working conditions (employment contract), individual dispatch contract, dispatching and host company management records, and work status report — one copy each
Self-employed
✓Copy of tax return
✓Business mandate contracts and performance records
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Steps

1

Check your residence card expiry date and start preparing 3 months before it expires

2

Obtain a municipal tax certificate from your local city / ward office

3
Self-employed

Prepare a copy of your tax return and business mandate contracts / performance records

4

Download the application form from the Immigration Services Agency website and fill it in

5

Prepare a photo (4cm high × 3cm wide, no hat, no background, taken within 6 months before applying; write your name on the back)

6

Bring all documents to your regional immigration office to submit the application (online application also available)

7

Wait for the result (standard processing time: 2 weeks – 1 month; actual time varies by office and congestion). Once you receive the approval notice, pay the fee and collect your new residence card (¥6,000 at the counter / ¥5,500 online)

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Important notes

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You can apply up to 3 months before expiry. If you apply before the expiry date, you may continue living in Japan during the review period (tokureikikan — valid until the disposition date or 2 months after the expiry date, whichever comes first)

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Applying after the expiry date may result in an overstay violation — start the process early

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The fee (¥6,000 at the counter / ¥5,500 online) is paid after approval, not at the time of application

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Online application requires prior user registration on the ISA online system

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A Juminhyo (resident certificate) is not on the standard submission list, but some regional immigration offices may request it — having one ready is advisable

Official info verified: 2026-09-10 / Source: moj.go.jp ↗
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