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Residence Period Renewal Application

When your residence card is approaching its expiry date, you must apply to renew your status of residence. For the Engineer / Specialist in Humanities / International Services visa, gather the required documents and submit them to the immigration authority.

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Showing common documents only

Complete the situation questionnaire to see a personalized document list for your visa type and employment status

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Documents needed

✓Passport (original)
✓Residence Card (original)
✓Passport-style photo (4cm × 3cm) × 1
✓Residence Period Renewal Application form
✓Municipal tax certificate (assessment or payment)
Company employee
✓Certificate of employment or employment contract
Self-employed
✓Copy of tax return
✓Business mandate contracts and performance records
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Steps

1

Check your residence card expiry date and start preparing 3 months before it expires

2

Obtain a municipal tax certificate from your local city / ward office

3
Company employee

Prepare documents proving your employer's category qualification (varies by category — check the official guidelines or your employer)

4
Company employee

Request an employment certificate, company registration certificate, and financial statements for the preceding fiscal year from your employer

5
Self-employed

Prepare a copy of your tax return and business mandate contracts / performance records

6

Download the application form from the Immigration Services Agency website and fill it in

7

Prepare a passport-style photo (4cm × 3cm, white background, taken within 6 months before application)

8

Bring all documents to your regional immigration office to submit the application (online application also available)

9

Wait for the result (standard processing time: 2 weeks – 1 month; actual time varies by office and congestion). Once you receive the approval notice, pay the fee and collect your new residence card (¥6,000 at the counter / ¥5,500 online)

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Important notes

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You can apply up to 3 months before expiry. If you apply before the expiry date, you may continue living in Japan during the review period (tokureikikan — valid until the disposition date or 2 months after the expiry date, whichever comes first)

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Applying after the expiry date may result in an overstay violation — start the process early

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The fee (¥6,000 at the counter / ¥5,500 online) is paid after approval, not at the time of application

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Online application requires prior user registration on the ISA online system

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A Juminhyo (resident certificate) is not on the standard submission list, but some regional immigration offices may request it — having one ready is advisable

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