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Notify Your Employer of Address Change

After moving, notify your company's HR department of your new address. Do this promptly to ensure pay slips, tax documents, and insurance paperwork reach your new address.

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Documents needed

Company address change form (internal HR form)
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Steps

1

Contact your HR or general affairs department to inform them of your new address

2

Fill in the company's address change form and submit it

3

Your employer will update your social insurance and employment insurance records on your behalf

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Important notes

Your employer handles the social insurance address update, so you do not need to visit a pension office separately

Also confirm that your salary transfer bank account has the correct address on file

Since January 1, 2023, freelancers and sole proprietors no longer need to file a change-of-tax-location notification with the tax office after moving. Simply file your tax return showing the new location. You may optionally submit a request form only if you want official mail redirected mid-year

Official info verified: 2026-09-10 / Source: nta.go.jp
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